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Beach-N-Bay Getaways Rental Policies

Beach-N-Bay Getaways offers only premium vacation rentals and we strive to provide you, our guests, exceptionally clean and well-maintained accommodations so that you can enjoy a carefree vacation.  Below you will find our rental policies that are designed to clearly state what you can expect from us and what we expect from you when you rent our homes.  We will make every effort to take great care of you during your stay and we ask that you take great care of our properties in return.   Please take a few moments to read over our policies.

NOTE: In placing a deposit to reserve any property with Beach-N-Bay Getaways Vacation Rentals, whether by phone or online, you agree to all of the terms, conditions and policies stated in our Terms and Conditions.  On this page we provide an abbreviated, easy-to-read version of these.  Each reservation confirmation also includes all of the terms, conditions, and policies. 
 

RENTER REQUIREMENTS

Guest must be 25 years of age to reserve and/or check-in.  All others staying in the home are invitees of guest who contracted with Beach-N- Bay Getaways.  The contracted guest is fully responsible for the actions and behavior of his/her invitees.

Guest acknowledges and understands that he/she is a temporary guest of the property and not a tenant. This rental agreement is unique to the registered guest and may not be sublet or otherwise assigned to any other persons. 

MAXIMUM OCCUPANCY

The maximum number of people permitted to stay overnight at the property is the number shown on your reservation confirmation. The maximum number of people allowed on the property at any one time will be provided to the guest as part of the check-in instructions (sent 14 days in advance of arrival date) but please contact us for this maximum number in advance if needed.   The maximum occupancy provided for each home ensures that we stay within the legally allowed occupancy as stipulated by the city or county that the home is in.

Large gatherings are not allowed and this home shall not be used in combination with other vacation accommodations.  This means that if the occupants have friends or family renting other homes or residing in the area, our homes are not to be used as the gathering place for the larger group.   PLEASE ABIDE BY THIS RULE!  If an excessive number of people are found at the property, it will be grounds for eviction with no reimbursement.  This will be strictly enforced!

 

DEPOSITS AND PAYMENTS

If a guest reservation is made more than 60 days in the future, we will collect a $500.00 rental payment and a non-refundable booking fee of $49.00 to hold the reservation. The balance of the reservation payment is due 60 days prior to the arrival date. By authorizing the rental deposit payment via credit card or Electronic Check (E-CHECK), the guest also authorizes Beach-N-Bay Getaways to charge to the credit card/electronic check on file the balance of the total charges on the balance due date unless other arrangements have been made prior to that date.  When the balance payment is charged, a confirmation notice will be sent via email to confirm processing of your payment.

If a guest books a rental less than 60 days in advance of the stay, the full payment will be charged to your credit card/Electronic Check at time of booking.

FAILURE TO MAKE FINAL PAYMENT ON A TIMELY BASIS WILL RESULT IN THE AUTOMATIC CANCELLATION OF YOUR RESERVATION AND LOSS OF ANY DEPOSIT PAID PURSUANT TO THIS AGREEMENT'S CANCELLATION AND REFUND POLICY

DAMAGE WAIVER

We want to do everything possible to make your trip enjoyable and worry free so we strongly recommended that our guests purchase the Property Protection Plan. We offer this program for only $59. The program provides up to $1,900 in coverage for any unintentional damage to the home or condo that might occur during your stay.  We know that no one ever intends to damage anything during their stay but accidents do happen!

If you decide not to purchase the Property Protection Plan, a $1,900 deposit will be required 14 days before your occupancy of the home. We are unable to accept credit cards for the damage deposit, the deposit can be made by direct debit to your checking account.  If no damages are found to the home, your money will be returned within 14 days. Please review the full terms of the Property Protection Plan, click here. BNB Property Protection Plan

 

ADDITIONAL DAMAGE AND SECURITY CHARGES

 If the damages caused by your group are determined to be intentional or malicious or if the remedy of the damage exceeds $1,900.00 the additional amount  will be charged to the credit card/checking account on file.

For items not covered by the Property Protection Plan, such as long distance phone calls billed to the house phone or excessive cleaning as identified by housekeeper after your departure (excessive trash disposal, excessive cleaning, upholstery or carpet cleaning required), Guest authorizes Beach-N-Bay Getaways to apply any cash security deposit to these charges and/or to charge Guest via credit card/E-Check or by written bill.

 

PRIOR DAMAGE NOTIFICATION

Please report any damage that you notice upon check-in via phone or email to avoid being charged for damage that you didn’t create. 

 

TRAVEL INSURANCE

Because the unforeseen and unexpected can occur before you leave or when you are away from home, we also offer CSA Guest Protect Plan.  The charge for this insurance will be 6.95% of your total payment amount (excluding the damage insurance premium). It provides protection against trip cancellation, trip interruption, travel delay, baggage loss or delay, emergency medical and dental expenses, emergency assistance and transportation, accidental death and dismemberment or rental car damage.

To find out more specific information about the CSA Guest Cancellation Insurance Plan, please visit our Travel and Damage Insurance page.  If you have purchased travel insurance from CSA along with your reservation and have to cancel, delay or change your reservation for a covered reason, please contact CSA directly.  Reimbursement will be paid by CSA directly to you, not by Beach-N-Bay Getaways.

 

CANCELLATION AND REFUND POLICY

BEFORE FINAL PAYMENT IS DUE (61 days or more before arrival)

If the guest cancels his/her reservation 61 days or more from arrival, Beach-N-Bay Getaways will refund all deposits received minus a $50.00 cancellation fee. The $49.00 booking fee charged with your booking is also non-refundable.

AFTER FINAL PAYMENT IS DUE (60 days or less before arrival)

If the guest cancels his/her reservation 60 days or less from arrival, all collected money is non-refundable except the Property Protection Plan fee, any security deposit collected and the cleaning fee charged.  This policy also applies if a guest decides not to stay at a rental upon arrival. If your reservation is cancelled 60 days or less from arrival and the full payment has not been made, the total deposit will be forfeited because the Property Protection Plan fee, security deposit and pre-paid cleaning fees are included in the final balance payment.

Upon cancellation of a reservation, we will make the home available immediately and attempt to re-rent it for some or all of the days the guest reserved.  Beach-N-Bay may offer the cancelled days to the public at a reduced rate. Refunds will be based only on the days rented and the actual amount collected as replacement rent on a per diem basis less a 20% service fee. If the owner chooses to make use of the home in the event of a cancellation there will be no refund other than that stated above. All refunds of rental amount paid if any, are subject to the 20% fee.

To protect against cancellations caused by certain unforeseen events, such as illness or transportation interruptions, we recommend that our guests purchase travel insurance to assure refund of non-refundable deposits paid.  There are no refunds for early departures. 

HOME BECOMES UNINHABITABLE

If the rental unit becomes unfit for habitation as determined by the owner and/or Beach-N-Bay Getaways, the guest’s payments are 100% refundable for any unused time at the home.

CANCELLATION BY BEACH-N-BAY

Beach-N-Bay Getaways may cancel a reservation for convenience or at the direction of the home owner with 60 days’ notice.  If this should be necessary, we will issue a full refund of all payments and deposits collected.

 

RESERVATION CHANGES

Any changes made to an existing reservation 61 days or more from arrival will be made by Beach-N-Bay Getaways at no charge. Changes made to reservations 60 days or less from arrival are subject to approval by Beach-N-Bay Getaways and may have special cancellation or change terms.

 

LOST AND FOUND

Beach-N-Bay is happy to return any items left by a guest at our vacation rentals.  However, this does require time and cost on our part, so for small items, there is a $25 minimum fee that will be charged to the credit card on file.  For larger items requiring more than $5.00 in postage there will be additional charges.  Items not claimed after 30 days will be donated.   

 

HOME EQUIPMENT AND AMENITIES

Rental property equipment and amenities such as TV's, appliances, air conditioning, pools, hot tubs, etc. may go out of service or need replacement during your stay. In such a case, notify Beach-N-Bay Getaways immediately and we will do everything within our ability to correct the situation.  This shall not be cause for a full or partial refund. 

HOUSEKEEPING AND SUPPLIES

Beach-N-Bay Getaways properties are self-catering. The property will be clean upon your arrival and will be cleaned after you leave. The property will be set up with fresh bed linens, bath towels, and a beginning supply of consumable products when you arrive. For a list of these, please see our Home Amenities.You are responsible for additional supplies you may need during your stay.

Mid-stay cleanings are available during your stay.  Please contact Beach-N-Bay Getaways for pricing. 

 

MAINTAINING CONDITION OF RENTAL

Beach-N-Bay makes every effort to provide our guests with very clean, well-maintained rentals.  The guest agrees to maintain the cleanliness of the premises during occupancy and promises to exercise care in the treatment of the accommodations and furnishings. Guest agrees to leave Beach-N-Bay Getaways Vacation Rentals property, premises and furnishings in clean and undamaged condition. This includes starting the dishwasher, taking out the trash, and making sure all doors and windows are closed and locked upon departure. The guest further understands that Beach-N-Bay Getaways Vacation Rentals reserves the right, and guest authorizes Beach-N-Bay Getaways Vacation Rentals to charge guest for items not completed, any necessary repairs, and/or for any unusual degree of cleaning which may be necessary. Guest shall not bring, keep, or have either inside or outside the premises of Beach-N-Bay Getaways Vacation Rentals property any article or thing of a hazardous nature, including fireworks, explosives, flammable items, firearms or other dangerous explosives or substances.

MANAGER ENTRY

Beach-N-Bay Getaways, its agents, employees and contractors may enter the premises at any time in the event of emergency or to perform urgent repairs but will use its best efforts to give advance notice for normal maintenance calls. Short term vacation rentals are not subject to normal Landlord-Tenant regulations regarding entry during your occupancy.
 

ADDITIONAL RULES OF OCCUPANCY
No Smoking

All Beach-N-Bay Getaways properties are Non-Smoking.  Smoking is not allowed within 20 feet from any door or window opening.  If you do smoke, we ask that you abide by these rules and also keep doors and windows closed so the smoke does not drift in.  If there is any evidence of smoking, you are responsible for the additional expenses for the remediation of all smoke odors and damage of the property with a minimum charge of $250.00. 

Pets

Pets are permitted in some of our properties but not all of them. This will be specifically noted on each property’s information page and will be detailed within your confirmation. Guests are responsible for any and all damages caused by their pet, Property Protection Plan does not apply to these damages.  Please see the Pet Policies page for all rules required for pets.  Any guest found with a pet in a property that is not pet friendly will be required to vacate the premises without refund and will be subject to an additional cleaning fee of $250.00 minimum.

Telephone Use

NOT ALL PROPERTIES HAVE A LAND LINE.  For those that do, for long distance calls, cell phone use is recommended. Most properties that have a residential phone line have blocked long distance. Charges incurred during reservation for phone services outside of local service (411, long distance, collect calls, etc.) will be guest's responsibility. 


Quiet Use of Property

All of our properties are for quiet residential use and guests must respect the neighbors and the community around the home.  Parties, receptions, events and large gatherings of any kind are strictly prohibited unless you have received prior authorization from Beach-N-Bay Getaways.  Quiet hours are from 7 p.m. to 8 a.m.  Noise complaints outside of these hours are subject to local law enforcement intervention and if this occurs, it is considered a breach of the rental contract.

Parking & Prohibited Vehicles

City ordinances require that all guest vehicles be parked off the street. Please make every effort to abide by this as this can result in a fine for violations of this rule. Parking of campers, RVs and boat trailers are not allowed at any of the homes.  

Use of Pools or Hot Tubs

Guest shall not permit any use of a pool or hot tub/spa by unsupervised children or other persons not included in the reservation and shall keep pool gates closed at all times.

 Internet Access

While internet service is provided at all Beach-N-Bay Getaways properties, Beach-N-Bay Getaways does not warrant the connectivity or equipment. Internet support is not offered by Beach-N-Bay Getaways beyond providing the access or log-on information. Support may be obtained by guest via the internet provider only. Internet connection or equipment failure is not cause for full or partial refund. 

Town Ordinances

Guest agrees to abide by the covenants of any Homeowners Association and all city and county ordinances.  The Manager has the right to terminate this agreement and ask violators to vacate the premises should the guest be found to be in violation of these ordinances. In which case, no refund will be given for remaining reserved days. Occupancy and use of the premises and communal areas shall not be such as to disturb or offend Guests or Residents (e.g. guests may not hang articles of clothing from window or balconies, bikes must be stored in designated areas, etc.) House parties and other large gatherings are not allowed. Our properties are located in residential areas and are rented for personal vacation use only. Loud music or other noise will result in immediate eviction without refund.

INDEMNIFICATION/LIMITATION OF LIABILITY

Beach-N-Bay Getaways assumes no liability for your stay or the activities that you partake in during your visit. Guest acknowledges that Beach-N-Bay Getaways is not responsible for any loss of money, jewelry, or other personal items of guests or any invitees of guest. Guest hereby agrees to indemnify and hold harmless Beach-N-Bay Getaways for damage to person or property arising out of or in any way related to guest or invitees of guest use of premises resulting from the building or any part of it or any equipment or appurtenance becoming out of repair, or resulting from any accident in or about the building, or resulting directly or indirectly from any act or neglect of any guest of the property, invitees of guest or of any other person. Guest assumes the risk of injury and any related pain and suffering or medical expenses or other losses relating to the use of Beach-N-Bay Getaways property and/or recreational activities on the premises or in the city where property is located and will hold Beach-N-Bay Getaways Vacation Rentals harmless with respect thereto.

 **In placing a deposit to reserve any property with Beach-N-Bay Getaways Vacation Rentals, whether by phone or online, you agree to all of the terms, conditions and policies set forth within. Each confirmation also includes all of these terms, conditions, and policies.**